Interesting learnings during A-Z Bookkeeping project
Our consultant Jörn was the first TriFinance consultant at Duomed. There, he was responsible for the full bookkeeping of 3 Dutch financial entities and 1 Dutch holding company. The bookkeeping software was King for the financial entities and Finacc for the holding company, after 2 months they would change to a new ERP system - AX Dynamics 2012.
Duomed is part of the Duomed Group and is a key supplier of medical devices with a focus on 'minimal invasive surgery' for the abdominal surgeon, gynecologist, urologist and plastic surgeon. The Duomed Group is a dynamic organization with a well-established reputation and is active in consultancy, sales, integration, training and technical support of medical technology and devices for hospitals and medical practices. The group is in full growth and currently consists of Acertys, Duomed, .Be Medical, FMH Medical, Onis, Braun Scandinavia and Life Partners Europe.
With 1 member leaving the finance team, Duomed needed a replacement on short notice to take over the bookkeeping of 3 Dutch financial entities and 1 Dutch holding company. When starting the project, Jörn was the first consultant Duomed hired via TriFinance. However, during the closing meeting, he learned that another consultant was starting at another entity.
Due to the rather short transition period, the biggest challenge in the beginning was to execute all pending tasks as efficiently and quickly as possible (AR, AP, GL, VAT, month end, ...) and to respect the strict deadlines for month end closing + IC consolidation. After 2 months, the 4 entities would change to a new ERP system (AX dynamics 2012), for which Jörn would do the conversion. As a final challenge, he would complete the PBC (Audit request list) while also functioning as a point of contact for the group/corporate controller and year-end auditors.
Jörn was able to perform the bookkeeping and day-to-day tasks with no remarks and a limited carry-over time: “I performed the month end closing in a timely manner and respected deadlines. All the while working with bookkeeping software I had no experience with. I also functioned as a point of contact for the group/corporate controller and for the year-end audit. I was able to contribute to the conversion of the new ERP system based on my previous experiences.”
- To be more proactive in requesting information
- Time management
- Improve on internal and external communication
- New bookkeeping softwares: King/Finacc/Powerpartner/AX/Mona
- Learned new features/formulas in Excel
- To prepare a general upload file online consolidation tool Mona
- Uniformize files/work patterns